Outlook PST Exceeds Size Limit – Reasons and Solutions

We'll talk about how to fix Outlook PST exceeding size limit issues in this blog.

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Microsoft Outlook is an email client that runs on a desktop. It is well-liked in the business community. Microsoft, meanwhile, set a specific size limit for Outlook. The suggested size limit for Microsoft Outlook 2003 and Outlook 2007 is 20 GB. On the other hand, a 50 GB file size limit is advised for Outlook versions 2010, 2013, 2016, 2019, and Microsoft 365.

Let's examine the reasons behind Outlook PST size limit exceeding in this article. This presents a greater challenge to many users. They desire extra space because they are unable to erase their crucial emails.

A common problem that many users experience is that they keep getting a dialog box. The screen shows a notification stating, "Your mailbox has reached its maximum size limit at which you cannot send or receive any more content," whenever they attempt to send or receive email. To free up extra space, either empty the deleted items folder in Microsoft Outlook or remove any messages from your mailbox.

It's a really annoying moment right now. Don't worry about any of these problems; we'll provide you with some tips in this article that will make things much easier. We'll start with a few manual techniques.

Method Manually - By Using the Archive Option

In essence, MS Outlook uses PST files to store its data. Your PST file shouldn't be corrupted with this manual archiving approach. If you are aware of this strategy, it might be quite simple to resolve Outlook PST exceeds size limit issues on the first day. Additionally, confirm that your PST files are not corrupted. You should take this activity to relocate your data safely and without any data loss before your PST files get corrupted.

You can transfer outdated data with this option to a different PST file type. Users are free to view this data file whenever it suits their needs. 

To archive the old emails, follow these instructions.

1. These instructions apply to Outlook versions 2003 and 2007.
2. Choose the Archive option after clicking the File tab.
3. Choose which folder or folders within the folder you wish to archive. Additionally, there is a "Archive items older than" filtering option.
4. Look about the area, then press OK.
5. The subsequent Outlook 2007 version
6. Launch Outlook on your PC.
7. Choose Archive under Cleanup Tools in File.
8. Next, choose the folder or subdirectories you wish to archive.
9. Choose the date that you wish to create a PST file archive for.
10. Examine the area. Click OK now.
11. Users can also choose to remove files that are not needed.

Therefore, while the aforementioned manual approach is free to use, it has certain limitations.

1. Possibility of losing data.
2. lengthy procedure.
3. For users to function, they must possess some technical knowledge.
4. does not result in a free area as anticipated.
5. We advise customers to utilize reliable software called "split oversized Outlook PST" for this purpose.

Outlook PST Software Exceeds Size Limit

When Outlook storage fills up to capacity, an error notice stating that the Outlook PST file has reached its maximum size limit displays. And we advise employing a tried-and-true piece of software to prevent such situations. It also secures the format of your data. The DataVare Outlook PST Split Tool program is available for use. The application has been tested. and maintains a privacy policy that safeguards your data. Additionally, it doesn't save any user data.

Key Features - 

1. The user can divide enormous PST files into smaller ones with the aid of this tool.
2. Its numerous features allow it to create a distinct PST file folder based on the date that is chosen.
3. Contacts, emails, calendars, notes, tasks, and journals are divided into many categories by it.
4. It also allows for distinct files and folders.
5. allows the folders in an archive to be divided.
6. Support both ANSI and Unicode PST file formats.
7. practically every Windows OS is supported.
8. PST files can be divided into various date ranges without any size restrictions.

Last Remarks

In summary, the subject of what to do when an Outlook PST surpasses its size limit was discussed in the aforementioned article. We use a manual process, which is partially effective. When the PST file becomes corrupted, it fails after that. Next, we examine the third-party software. One relates to PST file storage exceeding limits. And yet another with a severely corrupted PST file. Thus, we can resolve the aforementioned user issues with the aid of Outlook PST software.