How to Download all emails from IMAP?

This blog post will discuss how to use an IMAP backup application to professionally download all of your emails from IMAP.

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If you're a working professional or self-employed person, you may be using email for business-related correspondence. For ease of use, individuals and businesses can use email programs such as Microsoft Outlook.

You can synchronize the emails on your server with the emails on your email client by using the IMAP email protocol. The email client allows you to view your emails on any digital device and allows you to read the subject and text of the message.

Emails can be moved or deleted using IMAP without needing to be downloaded to the computer. Any changes you make to one device will also appear on the others.

Like any other digital data, IMAP data is vulnerable to a number of risks. Therefore, regularly backing up your emails is an excellent approach to ensure their security. However, are you aware of how to backup the IMAP data in Outlook?

Why is downloading every email from IMAP required?

Regardless of how important the data is, the organization does not want it to be lost. The older content can be moved to a separate archive folder that will be created. Computer damage, malware/virus attacks, and program crashes can all result in data loss. Data theft may result from phishing attempts or human error.

Saving the organization's data could be very beneficial since if it is lost and there is no backup accessible for restoration, the business process could fail.

IMAP data from Outlook has to be backed up.

Outlook creates a local copy of IMAP mailboxes in OST format when you set up an IMAP account, which users can utilize to keep working on their mailboxes. You won't be able to access the IMAP data without first establishing a connection with the mailing server, though, if this OST file gets corrupted or is inadvertently erased. You need to regularly backup your IMAP data as a result.

Here are some options for backing up Outlook IMAP mails.

Make a manual backup of an IMAP account that has been set up in Outlook.

The "Import/Export" feature in Outlook 2013/2016 is one of the easiest methods for backing up IMAP emails. It is easy to convert an OST file to PST format by using the import/export wizard. To understand the process, take the following actions:

1. Navigate to Outlook 2013/2016's File tab.
2. After choosing Open & Export, click Import/Export.
3. The Import and Export Wizard will appear on the screen. After choosing Export to a file, click Next.
4. After choosing Outlook Data File (.pst), click Next.
5. After choosing the IMAP folder you want to backup, click Next.
6. Note: Using this method, you can only backup one mailbox at a time.
7. Once you've chosen the location to save this file, click Finish.
8. IMAP mailboxes can be manually backed up in this manner. Manual methods, however, have a number of serious disadvantages, including the potential for data loss in the event of an error. Therefore, utilizing an alternative way to backup IMAP email is preferred.

Expert resolution Get every email from IMAP.

Outlook offers a independable and secure way to backup IMAP emails. You might lose your data, though, if the process ends in the midst for whatever reason, or if Outlook stops working. Therefore, the best option for backing up IMAP emails is to use an automated solution. Because of this, the data is not lost even in the event of an abrupt computer shutdown.

DataVare IMAP Backup Software is a superior alternative to Microsoft Outlook for backing up IMAP mailboxes. It enables you to backup IMAP mailboxes without the need for any third-party software, and it even lets you apply filters to IMAP mailboxes for selective data backup. Watch this amazing tool in action in the video.

Methodical Approach

1. Install the software on your computer and run it.
2. Now enter your login ID in the program.
3. The software will then allow you to have a comprehensive preview of your data.
4. Next, pick the file format from the drop-down option by clicking the Export button.
5. Choose the desired location in the software now.
6. At last, the backup has been finished.
7. Multiple Software Features to Guarantee Failure-Free Data Backup
8. As you can see, there are many features that are described in the software to download IMAP email to PST. Let's examine their methods of operation.

Any compatible IMAP account can be used to backup data.

1. You can remove emails from your inbox after they've been exported by using the Delete after Download feature.
2. You can selectively retrieve messages based on a time period by using the Date-Filter.
3. You can keep your folder structures consistent by using the Maintain Folder Hierarchy option.
4. Utilize the Split Outlook data file option to divide large files into manageable MB or GB chunks.
5. The incremental backup option exports newly received emails after the first process.

Last Words

Generally speaking, anytime an IMAP email backup is required, all emails must be downloaded. It is recommended that you promptly archive your emails using an IMAP backup program. Its easy-to-use interface makes the free backup solution accessible to even non-technical users. Additionally, save IMAP emails in the selected file formats to your PC.