Best Way to Organise Keys Using Key Cabinets

Keys and key tags pile up quickly, and before long, you might feel overwhelmed with the lot. It can be challenging to keep your them organised, but a well-designed organisation and storage system will guarantee that you are aware of the purpose and whereabouts of each one effectively and efficiently. Learning to properly sort them and regularly store them is the first step in learning how to organise keys.

Offices frequently have many keys that several employees require access to. These are difficult to manage, and you may not want everyone to have a copy of them. They can easily get lost, forgotten, or jumbled when so many people handle them, which is why investing in good-quality key cabinets is important. In addition, these key storage cabinets come with combination locks and two cabinet keys for greater security.

It doesn't have to be difficult to arrange and keeping the workplace keys organised is much more crucial! You can say goodbye to looking for lost keys, creating fresh copies, and replacing door locks with a few low-cost items and a little bit of time investment. Here are a few steps that you could take to start organising them.

Gather and sort them.

Look everywhere in your home, car, and office for all your keys that themselves in various crevices. You must locate every one of them so that you can arrange them all at once. Set the lot out in front of you once you have located them all.

Make sure you understand the specific function of each one. Ask friends or co-workers if they can recall its function or try it out in a few locks. After trying them, throw away any that you are still unable to recognise.

Your keys should be organised into categories based on how frequently you use them: daily, weekly, or possibly only once a month. This will make it simpler for you to choose which ones you should typically bring with you at any given time.

Find a suitable key management system

Find out what you need first. Consider asking what it will be used for, why it is necessary, and whether there will be any additional needs in the future. All of these are solid reasons that cover both your current need for a cabinet to store and organise your keys and any potential future needs. Limited access to cabinets is preferable if you just need to keep a small number of keys, whereas large and extra-large capacity cabinets are best if you need to store a significant number of them or even large bunches (such as those used in apartment buildings).

Another point to make is that if you already have a filing cabinet and don't need to keep many keys, suspension files with hooks and accessories may be a better option for you to use in an office setting. However, if you do need a standalone cabinet, you can rest easy knowing that the extension panels will help maintain continuity from the minimum capacity needed to the maximum permitted by that specific cabinet type.

Choose the Ideal Cabinet Solution

Once a need has been established, seek out the cabinet solution that best suits your sector. While one may be beneficial for corporations, hospitals, schools, and government institutions, enterprises that focus on real estate or vehicles may find that filing cabinet suspension files or unique vehicular cabinets are better suited for them.

Assign labels and colour codes.

Buy tags or covers or caps in your preferred colours to help you identify the common uses of keys. You can find the ones you need on your keychain more quickly if all those with the same function have covers of the same colour. If you are having trouble remembering the purpose of a few keys, label them so you can identify them more easily in the future. Office supply stores sell printed and plastic tags and rings that can be personalised; alternatively, simply label each section of the cabinet.

Hang the keys in your cabinet.

Hang your tags in the box to keep them all in plain sight. It keeps them from becoming tangled up and minimises the chance of any of them going missing. It also makes it simpler and easier to see what is missing or in use. Furthermore, there is no justification for hanging a key in the incorrect location given that the box has room for a corresponding label.

Keep a record of your keys and their copies

If more than one person needs a copy of a key, such as if every employee needs one to enter the workplace, then keep track of how many copies there are and who possesses them. Once you know where each one is, you won't need to continually produce new copies when there are staff changes. The risk to security increases with the number of copies you issue, and if and when any staff member resigns or is dismissed, the management of the company should ensure that they recover the copies immediately.

Key cabinets help make your business more productive and efficient, as well as more secure, because you know where your important keys are at any given time. They are the best solution for properly managing key access between employees, and to ensuring that there are no breaches in your security. Another benefit of these solutions is that they are extremely cost-effective, enabling you to expand at minimum cost, as your business grows. With so many different models and designs to choose from, you can easily find a solution that best suits your business requirements.