The Ultimate Guide To Real Estate Virtual Assistants

As a real estate professional, you know your time is best spent interacting with clients, scouting properties, and negotiating deals. But with so many administrative tasks, you might need help managing time for your other tasks. A real estate VA can take care of all the little tasks and save you time so that you can handle other important issues. In this article, we’ll cover what you need to know about RE virtual assistants, how they work, and where to find them.

What Are Real Estate Virtual Assistants?

A Virtual assistant real estate provides administrative, clerical, and marketing support to realtors or real estate agents and companies from a home office space. The primary duties include lead generation, customer follow-up, appointment scheduling, listing coordination, transaction coordination, marketing assistance, and office administration. 

The real estate VA is knowledgeable about the industry and current trends. They must be able to multitask and stay organized while working independently.. 

 Hiring a real estate Virtual Assistant frees up your time to enjoy your personal life, and focus on your more immediate business tasks. If you are a realtor or real estate company looking for extra help but not ready to commit to a full-time employee, then a real estate VA is the perfect solution!

Types Of Real Estate VA’s

Depending on your specific needs, there are several types of real estate virtual assistants to choose from.  Common types of real estate VAs are:

Administrative Realtor VAs

 An administrative realtor VA ensures that all of the paperwork associated with a real estate transaction is completed correctly. This includes contracts, mortgage documents, and title searches.

Sales Real Estate VAs

A sales real estate virtual assistant can be a massive help to any real estate agent. In a world where more and more business is conducted online, it’s essential to have someone who can handle the administrative tasks that come with selling property.

Customer Service VA

Any business that provides excellent customer service survives. Your firm will  last longer if you can keep your existing customers returning, no matter how many offers and cost reductions you run to attract new ones. Customer service VAs are responsible for handling the customer service aspects of your real estate business. This can include making phone calls, sending emails, handling customer complaints, and more.  

Marketing Realtor VAs

Real estate is a very competitive industry, and it is important to have a good marketing strategy as a realtor.  Marketing realtor VAs help you market your company by handling the marketing administrative tasks of your company. This can include social media management, graphic design, and content creation. 

What Tasks Are Real Estate VAs Responsible For?

Following are the tasks which are often delegated to  real estate virtual assistants:

Real Estate Research

A virtual assistant can save money by conducting in-depth research on the following:

• Pursuing and locating information on properties, such as their location, best characteristics, and amenities
• Examining pricing and market patterns in various markets through market research
• Examining the commercial plans of rivals
• Worldwide upcoming conferences on real estate 

Back-Office Administrative Tasks

Virtual real estate assistant are often responsible for several back-office administrative tasks. Some tasks they can be responsible for are:  

Data Entry

This involves creating and maintaining accurate records of property listings, transactions, contacts, and more. This is an important task that helps keep the business organized and running smoothly. 

Customer Service

This includes responding to inquiries from potential buyers, providing information about properties, and handling customer complaints. It is essential to provide excellent customer service to build a positive reputation for the business. 

Appointment Scheduling

This can be time-consuming, but keeping the business running smoothly is essential. A virtual assistant can handle this task by scheduling appointments with buyers, sellers, contractors, and other professionals involved in the real estate industry. 

Bookkeeping

Bookkeeping is another important task that a real estate virtual assistant can handle. This involves keeping track of finances, preparing invoices, and processing payments. It is essential to maintain accurate financial records to run a successful real estate business.